Lifecycle
Create the device, assign it, repair it, and retire it without losing the history.
K-12 IT asset management
Every district device, on one record.
EDUnifi keeps assignment, repair, warranty, and refresh history for each student and staff device. Help desk tickets and staff training connect to that same record.
- Assignment history by device or by user
- Repairs, warranties, and refresh planning
- Work happens in the invite-only app
What one asset record holds
The inventory is the system of record. Everything else on the platform hangs off that device.
Find it
Search by serial, asset tag, building, user, or device type.
Who has it
Student and staff assignment, with history by device or by user. Names and emails are for that assignment, not for grades or attendance.
Condition
Repairs, warranty expirations, device age, and replacement planning.
On the floor
Barcode and QR scanning for inventory work, plus notes and attachments on the record.
Loaners
A spare pool while a device is out for repair, and fee records when your process uses them.
From receiving a device to retiring it
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Receive
Bring devices in from a spreadsheet or create them as they arrive.
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Assign
Check a device out to a student or a staff member and keep that history.
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Maintain
Record repairs and watch warranty dates before refresh season.
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Retire
Close the device when it leaves service, with the record still intact.
Support and training sit on the same record
Help desk and staff training are part of the platform. They use the device history instead of a second database.
Help desk
Tickets with the device attached
Intake, assignment, email, and SLAs, with issue history by user, device, and location.
Staff training
Modules and quizzes for the team
Assign training by team or role, then track completion. This is staff training, not a student course system.
One annual quote, instead of a stack of tools
Platform access, onboarding, setup, and staff training are included. Pricing is quoted for the district.
| District work | Separate tools | EDUnifi |
|---|---|---|
| Where the device is | A spreadsheet or a standalone inventory | One asset record |
| What happened to it | Repair notes in email or another system | History on the device |
| A new ticket | The help desk cannot see the device | The ticket opens on that record |
| Getting started | Export, clean up, and hope the columns match | CSV migration, onboarding, and staff training |
Inventory work, by job
Each page explains one job. The work itself happens in the app.
Asset managementLifecycle, assignment, and history
Chromebook inventory1:1 and shared device programs
Checkout and collectionIssue devices and bring them back
Loaner poolsSpares while a device is in repair
Warranty and refreshAge, expirations, and replacement planning
Leave the spreadsheetCSV import and migration
Device auditCount what you actually have
OnboardingSetup, migration, and staff training
GuidesPractical district workflows
Frequently asked questions
Is EDUnifi only for large districts?
No. EDUnifi is built for K-12 school districts of every size. We accommodate small, mid-sized, and large districts.
Can we migrate from spreadsheets and disconnected tools?
Yes. EDUnifi includes onboarding support, migration guidance, and setup assistance to reduce switching friction.
Does the platform support role-based district permissions?
Yes. Role models include Super Admin, Organization Admin, and Standard User access patterns.
Is this only for K-12 districts?
K-12 is the primary focus, with flexible workflows that can extend to private schools, colleges, nonprofits, and similar organizations.
Does EDUnifi combine K-12 asset management and help desk ticketing?
Yes. EDUnifi is one platform that connects school technology asset records with district IT ticketing so support staff can see device history alongside tickets when both modules are used.
Can districts track student devices like Chromebooks?
Yes. Districts can maintain assignment history, repairs, and lifecycle records for student and staff devices, including common 1:1 programs, using EDUnifi asset management.
Is EDUnifi a student information system?
No. EDUnifi is not a student information system. It uses student names and emails so devices can be assigned and so staff can view assignment, ticket, and repair history by device or by user. It does not manage grades, attendance, or academic records.
See the inventory in a live demo.
We walk through device records, assignment, and how a ticket sits on that history. Then we map onboarding to your district.